Spreadsheet reconciliation
Tuition tracked across cashier logbooks, Excel sheets, and deposit slips that never quite agree at month end.
Balance surprises at card day
Parents discovering their balance only when the report card is withheld — and disputing it at the window.
Manual assessment per student
Encoding the same fee structure hundreds of times each school year, one enrollee at a time.
Every charge, payment, and discount — one running balance.
Cashier entries and online payments post to the same ledger the moment they happen. Aging buckets show exactly who is current, 30, 60, or 90+ days behind — no month-end reconciliation marathon.
How billing runs on Alpas
- 1
Set up fee templates
Define tuition, lab, and miscellaneous fees per program and grade level — once per school year.
- 2
Assess the whole school in one run
Bulk billing applies the right template to every student in a level or class automatically.
- 3
Offer installment schemes
Down payment plus monthly or quarterly plans, auto-generated per student.
- 4
Collect anywhere
Parents pay by card online through Alpas Pay, or the cashier records over-the-counter payments with receipts.
- 5
Read the numbers live
Ledgers, aging buckets, P&L, and division profitability update as payments post.
A complete finance office toolkit
Fee templates
Multi-tier fee structures (tuition, lab, misc) defined per program and grade level.
Bulk billing assessment
Assess fees to every student in a class or level for the school year in one action.
Installment schemes
Configurable down payments and payment terms with auto-generated installment schedules.
Alpas Pay online payments
Card payments through Stripe checkout that post straight to the student ledger.
Cashier collections
Over-the-counter payment entry with receipt generation for walk-in payers.
Discount templates
Percentage or fixed discounts by category — sibling, honors, employee dependents.
Ledgers & aging
Per-student running balances with aging buckets so collections know where to focus.
Books & expenses
Chart of accounts and expense transactions so tuition isn't the only number you see.
Financial reports
P&L, division profitability, and aging analysis without exporting to Excel.