Enrollment week queues
Parents lining up with folders of photocopies while staff re-encode the same data into three different ledgers.
Grade sheet chasing
Following up teachers one by one before card distribution day, then re-checking every computation by hand.
Records requests that drag
Form 137 and transcript requests tracked in a logbook, lost between departments, released weeks late.
From first inquiry to enrolled student — one trackable pipeline.
Your staff and applicants see the same live status at every stage — no more “follow up next week” phone calls or lost folders between offices.
Inquiry
Applicant found you online and submitted an admission inquiry.
Requirements
PSA and Form 137 uploaded from a phone; registrar accepts or rejects with remarks.
Entrance Exam
Applicant books a slot on your exam dates and pays the fee online.
Enrolled
Registrar grades the exam; passers auto-promote to enrollees, ready for sectioning.
How the registrar workflow runs on Alpas
- 1
Students apply online
Applicants upload PSA, Form 137, and other requirements straight from their phone — no photocopied folders.
- 2
You review requirements
Accept or reject each document with remarks; the student is notified instantly, no follow-up calls.
- 3
Exams book themselves
Applicants pick a slot on exam dates you define and pay the exam fee online.
- 4
Passers auto-promote
Grade the entrance exam once — passers become enrollees automatically.
- 5
Grades release on approval
Teachers submit, you approve, and only then do parents and students see grades. No accidental early releases.
Everything on the registrar's desk, digitized
Requirements review
Review each uploaded document, accept or reject with remarks, with automatic student notification.
Document verification
Validate and verify proof documents in one queue instead of piles of photocopies.
Transferee credit evaluation
Evaluate credits from a previous school and assign equivalent subjects in minutes.
Entrance exam slots
Publish exam dates, let applicants book and pay online, and grade with auto-promotion.
Sections & curriculum
Manage grade levels, sections, subjects per program, and teacher assignments.
Grade approval workflow
Hierarchical review gates: teachers submit, registrar approves, then grades release.
Records requests
Form 137 and transcript requests with approval, digital signing, sealing, and archiving.
Compliance exports
Audit-ready reports on enrollments, grades, and financial status when DepEd or CHED asks.
QR & RFID campus IDs
Generate scannable IDs for students and staff that plug into gate attendance.